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Last Updated: Oct 19, 2023     Views: 840

Non-Refundable Billing Fee

 

The UW Libraries do not charge daily fines for overdue items. Instead, when an item goes overdue the appropriate Circulation unit blocks the borrower's library privileges immediately and waits at least two days before billing for the item. The bill has three parts: 

  • the replacement cost of the item,
  • a $20 processing fee and
  • a $5 non-refundable billing fee (see the University's Fee Book).

 

If a long overdue or lost item is returned in usable condition, the replacement cost and the processing fee are waived. $5 billing fees are non-refundable. 

 

Learn more about "Overdue, Lost and Long Overdue Items"

 

This fee must be paid before borrowing privileges are reinstated. Fees may be paid at the Cashier's Office at Knight Hall or via WyoWeb (students only). Notify the Help Desk or libcirc@uwyo.edu when you have paid any Libraries fees.

 

Replacement Cost 

 

The Books-in-Print <http://www.booksinprint.com/> database is used to determine the replacement cost for items readily available for purchase. If a book is out-of-print or no longer available for purchase, the Libraries use a set of default prices based on average costs by subject or format (for example, maps or bound journal volume).

The Libraries generally do not accept replacement copies for long overdue, lost, or damaged items. Please contact the Billing Supervisor at the appropriate branch library before purchasing a replacement to determine whether a replacement copy would be considered and the criteria for an acceptable replacement.

 

 

Processing Fee 

 

The Processing Fee of $20 per item is the portion of a long overdue/lost/damaged library bill used to partially compensate the UW Libraries for the work it takes to replace the item. There is staff time expended to order a replacement book, video, etc., as well as postage bills. Once the replacement book is received, library staff must process the item so that it appears online in the Library collections and must remove the record for the lost or damaged volume. Finally, the replacement book must be prepared for public use, including adding barcodes so we can check out the item, spine labels so it can be located within the Libraries collections and security strips. The Processing Fee has been approved by the Board of Trustees and is listed in the University's Business Fee Book.

 

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